Bring the payout in.
Download the payouts CSV from eBay Seller Hub and drop it in. Every line item is kept, with a trail back to the source report — payouts, fee credits, holds and all.
eBay to
QuickBooks Online.
eBay payouts bundle sales with final value fees, ad charges, labels and the occasional hold. TidyPayouts reads your Seller Hub payout CSV, maps every line to the right account, and posts one reviewed journal entry that matches the deposit to the penny.
CSV IMPORT✓ Free during beta✓ Review before posting
eBayPayouts CSV from Seller Hub
TidyPayoutsBreakdown · mapping · review
QuickBooks OnlineOne journal entry per payoutWHAT’S INSIDE AN EBAY PAYOUT.Every fee,
Every fee,
accounted for.
eBay’s cut hides in the deposit.
We put it back on the P&L.
- ↳SalesItem price plus the shipping you charged, order by order.
- ⚖Final value feesCategory commission and the per-order fee, on item plus shipping.
- ✦Promoted ListingsAd fees — including the per-listing percentage you set — as their own line.
- ↩RefundsFull and partial refunds, with the fee credits eBay returns.
- ◫Shipping labelseBay label purchases deducted from your payouts, mapped to shipping expense.
- ≋Disputes & holdsMoney held for cases or new-seller review, tracked until it’s released.
- %Sales tax collectedMarketplace-facilitated tax that eBay collects and remits — pass-through, not income.
- ◎International feesCross-border charges on international sales, kept separate from domestic fees.
FOUR STEPS. EVERY PAYOUT.From payout to
From payout to
journal entry, in order.
Set it up once.
Then it’s just review and post.
Give every line an account.
Map each line type to an account in your QuickBooks chart of accounts — sales, final value fees, ads, labels, refunds, holds, tax. Mappings are reusable: set them once, and every future payout follows.
Check it against the deposit.
Resolve unmapped lines, look over holds and disputes, and compare the net against the deposit that actually arrived. Nothing posts until you approve it.
Send it to QuickBooks.
One balanced journal entry, dated the payout’s deposit date, nets to the penny of your bank feed. Reversible and re-postable if you change a mapping later.
WHAT LANDS IN YOUR BOOKS.One entry.
One entry.
Every dollar explained.
Your P&L shows real eBay margins —
fees and ads included.
Example: a $2,923.50 payout
ILLUSTRATIVE · SAMPLE DATA| Account (as you mapped it) | Debit | Credit |
|---|---|---|
| Checking account the deposit itself | $2,923.50 | |
| Refunds & returns refunds, net of fee credits | $96.75 | |
| Marketplace fees final value + Promoted Listings | $389.75 | |
| Sales — eBay item and shipping revenue | $3,410.00 | |
| Totals | $3,410.00 | $3,410.00 |
One journal entry per payout, dated the deposit date. The entry nets to $2,923.50 — the amount that hit the bank — so QuickBooks’ bank feed matches without manual reconciling. Labels, holds and marketplace-collected tax, when present, get their own mapped lines. Made a mistake or changed a mapping? Entries can be reversed and re-posted without losing the trail back to the source report.
THE SETUP GUIDE.Set it up in
Set it up in
an afternoon.
Most of this is one-time work.
After that, a payout takes minutes.
Create your TidyPayouts account
Join the free beta with your email — no credit card, every plan is free while we’re in beta.
Connect QuickBooks Online
In the app, go to
Settings → Account settingsand connect QuickBooks with your Intuit login. Owner access in TidyPayouts is required, and the connection syncs your chart of accounts so mapping uses your real account names. Availability is rolling out during beta; check connection status inside the app.Download your eBay payouts
In Seller Hub, go to
Paymentsand open the payout — or a date range underAll transactions— then chooseDownloadfor the CSV. Import it into TidyPayouts; each payout becomes its own review.Map your line types
Assign each payout line type — sales, final value fees, Promoted Listings, labels, refunds, holds, tax — to an account. Sensible defaults get you most of the way; adjust anything to match your chart.
Review the payout
Compare the net against the actual deposit, look over holds and dispute activity, and add product costs if you track COGS. Unmapped lines are held out (and clearly listed) rather than guessed into an account.
Post, then match the deposit
Send the journal entry to QuickBooks, then match the deposit in your bank feed. Done — on to the next payout, with the whole trail kept for review.
How do I export my eBay payouts?+
In eBay Seller Hub, go to Payments and open the payout or the date range you need, then download the transactions CSV. Import it into TidyPayouts and the payout is broken down into sales, final value fees, Promoted Listings charges, refunds, labels, holds and tax.
What happens to money eBay holds?+
Funds on hold for disputes, cases or new-seller review are their own line type, mapped to a clearing or receivable account. When eBay releases the hold in a later payout, the release is tracked against it — so your books always reconcile to the actual bank deposits.
eBay collects sales tax on many orders — does that hit my books?+
Where eBay collects and remits sales tax itself, that tax is not your income and never touches your P&L. It appears as a pass-through line you can exclude or map to a liability account, depending on how your bookkeeper treats marketplace-facilitated tax.
Is the QuickBooks connection available now?+
The QuickBooks connection is part of the beta and availability is rolling out by account. eBay payouts use the CSV import workflow today, which works the same way the connection will: download from Seller Hub, import, map, review and post.
Can my bookkeeper double-check before anything posts?+
Yes — that’s the point. Summaries, mappings and source records are all reviewable, and nothing posts until someone approves it. If a posted entry needs to change, it’s reversed and re-posted rather than edited behind the scenes.
OTHER CHANNELS, SAME IDEA.More pairs,
More pairs,
same tidy path.
Bring every channel into the same
QuickBooks workflow.
Amazon to QuickBooks
Settlement flat files or the beta connection: referral and FBA fees, storage, advertising, reserves.
Read the Amazon guide →
Shopify to QuickBooks
Payout reports from Shopify Payments: gross sales, refunds, processing fees and reserves.
Read the Shopify guide →
Etsy to QuickBooks
Listing, transaction and processing fees, Offsite Ads and the tax Etsy collects.
Read the Etsy guide →
Walmart to QuickBooks
Referral and WFS fees, returns, adjustments and chargebacks from Seller Center.
Read the Walmart guide →Your payouts,
already sorted.
The next payout doesn’t have to be a mystery deposit.
Start your free beta →Free during beta. No credit card. A little more breathing room.