TidyPayouts — payout reconciliation checklist
Reviewed October 25, 2026. For use with your bookkeeper.

Store / channel: _____________________   Currency: __________
Payout ID: __________________________   Statement period: _______________
Bank reference / date: __________________________________________________

[ ] Save the original statement and identify its reporting period.
[ ] Confirm the store, currency and payout ID correspond to the bank credit.
[ ] Identify the process already recording sales. Check for overlapping imports.
[ ] Separate sales, refunds, fees, taxes and other adjustments.
[ ] Track opening reserves, new holds, releases and closing reserves separately.
[ ] Compare source line totals with the statement disbursement.
[ ] Review account mappings and tax treatment with your bookkeeper.
[ ] Compare the disbursement with the actual bank credit.
[ ] Investigate differences before marking reconciled.
[ ] Retain source records, review notes and the accounting entry reference.

Source total: ________  Statement payout: ________  Bank credit: ________
Difference / explanation: _______________________________________________
Reviewed by / date: _____________________________________________________

Fictional example (USD): sales 10,240.00 - refunds 284.00 - fees 1,530.80
= net payout 8,425.20. Real statements can include taxes, reserves and
other adjustments. Posting alone does not prove bank receipt.

Guides: https://tidypayouts.com/blog/
Free tools: https://tidypayouts.com/tools/